Sure, there are ways to make Notion work as a to-do list, but as the great Dr. Malcolm so eloquently put it, we've been so preoccupied with whether or not we could that we never stopped to think if we should. Note useful hints from the showcase above: In conclusion, this weekly planner Notion template can help you stay organized and focused on your weekly tasks and goals. Recently, Notion made it so that you can now focus on the different weeks of the month and view them in more detail. New to reddit (first reddit post yeehaw!) If youre a student looking to get better grades by staying organized and planning out your semester, check out this student dashboard from The Notion Bar. The former will house incomplete tasks and the latter all of the complete ones. 1. The item will disappear, and youll now find it in your archive. On the other hand, searching for old project notes only to realize you've deleted them is never fun. There are links to a ton of other pages, like a goals & resolutions page, finance page, meal planner page, and even a job application tracker page. If you want to add custom properties (e.g. 2. Notion's primary advantage lies in its combination of blank-canvas notebook design and extremely robust databases. It all comes down to the type of data youre working with and what works best for you. ), Notion can be a great to-do list. Step 2: Click on the 'Add a page' option at the left sidebar. A database can be viewed in lots of different way the table, list, calendar, gallery, timeline and board view. How to live a productive life, looking & feeling like your best self. For me, the pre-populated tasks are highlighted in brown so I can quickly differentiate them from tasks Ive added just for the current week. Let's look at my freelance project planner as an example. With two central databases, planner and tasks plan your days, weeks and months, map out your tasks each day or week by time and priority, stay motived with automatic productivity summaries and ratings, monitor your efficiency with automatic task progress bars, track your daily mood and habits, set daily affirmations, and so much more. I'll also give you a couple of ideas for integrating Notion into your task management process in other ways, if granular customization just isn't your thing. Right there under Daily you can see a gray template button, and just below that is my current Weekly Agenda. A list for planning your planning may seem like overkill, but I enjoy the security of knowing I can minimize any unpleasant surprises later in the week. Notion has a bit of a learning curve. This will hide all incomplete tasks from the list. On top of that, this is a recent weekly planner Notion template, and it requires some additional development in order to become a great asset. Building habits and creating a well-rounded routine is so important to achieve your goals and get the results that you want. Notion 4 Best Notion Weekly Planner Templates in 2023. From there, users can add columns below the headings that contain the tasks you or your team need to accomplish throughout the week. Then I set up a dashboard page titled "Task Manager," where I have quick access to various views (or filtered, linked databases) of the to-do list. Notion. On top of that, well look at a couple of Notion weekly planner templates available on the app that can make planning your week even easier. May 1, 2023 Joschka Fischer. Another way you can plan out your week is through a weekly agenda template in Notion. The planner offers daily, weekly, and monthly views, so you can plan and track your progress at the level of granularity that works best for you. My workaround for this problem is to create a property for "Repeating," then make sure my filter doesn't filter out completed tasks that have that property. This template is all you need to plan your time and get more done! Use the Templates section and search for the Weekly Agenda template under the Personal menu. Additionally, keeping records of your work can help you in other areas such as goal setting, writing case studies, or presenting your work in a performance review. Here's the, duplicate all the planning templates here. task priority, project, etc.) xx, No problem, Velda! This is what we will use to indicate when a task is done and can be archived. After a whole lot of experimentation, this Notion Daily & Weekly Planner template is the simplest solution I've been able to develop that still lets you: Quickly create Daily Entries (from templates); Create tasks within a Daily timeline; Plan your week using Weekly Views; Track your Daily & Weekly progress on tasks; How to create a new filter: navigate to upper right corner of database > find () > filter. That way, you can organize and prioritize tasks accordingly so you and your team never miss a deadline. To hear more about the timeline view and the other features added in the update, watch the video below: Notion is not easy when it comes to decisions due to the vast levels of flexibility. To combat this, I created a simple Weekly Planning Checklist. The Notion weekly planner is one of the best features of the app. The next database view shows all tasks that are older than one day AND are labeled Done. Although it is quite a clear view of the week, it has a couple of disadvantages. When looking for a weekly agenda unfortunately in Notion there is no weekly calendar view, at the time of writing this. Each has its own advantages. To start, this is a very simple and easy-to-understand planner. But its pretty obvious that there are some developments that need to be done before the planner can reach its full potential. In early September, I made a discovery that upended my life as I knew it. 4 Best Notion Weekly Planner Templates in 2023, Notion Weekly Planners Based On a Database, Notion Weekly Planner Based on Weekdays, Use Notion Weekly Planner Templates to Simplify Your Day-to-Day, Tons of great aesthetic templates available for this type of planner, Lacks a lot of the features you can find on a database-driven planner, Can add more detail to each task than the block-type weekly planner, You can link different databases together. To access completed tasks, navigate to the Archive view. The Notion weekly schedule templates and agenda features offer a really quick and easy way to plan out your week. This includes a free template that can be used for personal or professional tasks. And I'm proud to say that after (too many) hours of experimentation, I think I've arrived at the solution: my Notion task list. FTC- Not sponsored by any brands mentioned. But one thing it really isn't built to be? Turn your Notion workspace into an information hub, turn Notion into my sole project management tool, robust database for my client and business projects, Store items to Notion databases every month, Create Todoist tasks from new items in Notion databases, Create detailed Google Calendar events from new Notion database items, how to integrate Notion and Google Calendar. By hiding projects and tasks that arent currently relevant, youll be able to find the items youre looking for quicker while limiting distractions. With the weekly agenda Notion template, you get a zoomed-out view of the week. If you have a large Notion database with old entries that pile up and need to be archived, database filters are the best function for this. Additionally, it asks you if you're sure before completing the action. Autumn is a tech and lifestyle writer specializing in productivity software and systems. If you wish your daily tasks for the week to be more detailed and informative, you can use a Notion weekly template based on a database. With customizable properties and a sleek design, this template will help you stay focused and productive throughout the week. Or, if you have similar tasks to accomplish the next week, you can use the previous block-type Notion weekly planner as a template. Daily Planner. This means you get more flexibility when showing properties. 2021 Red Gregory80 Notion Formulas To CopyI am not affiliated with Notion- An appreciation blog exclusively -, Notion For Note Taking: Easy Folder System, Free Notion Template: One-Click Recurring Checklists, Populate A Weekly Spread From a Notion Calendar, Free 2022-2023 Calendar Covers For Notion, 11 Text Dividers To Design Aesthetic Notion Pages. Notion recently introduced the timeline view. 2. so im discovering a whole new place for exchanging ideas over Notion. It includes an aesthetic semester planner and tracker, so youll never be caught off guard with an upcoming assignment or exam! Plus get instant access to my library of on-the-go style downloads! That's it, and you can begin to plan your week in advance. The block-type weekly planner is the most popular Notion time tracking format on the app. The biggest advantage of using this feature is that you get a clear and simple view of all the tasks you have to finish within the week. The timeline view is combined with a table making it in the only view with multiple viewing options. Using blocks in Notion is the easiest way to get yourself moving. The Internet made meeting likeminded people much easier. The main types of blocks you will be using are text blocks and to-do blocks. And I want different (and customizable) ways to visualize my goals, projects, and tasks in a way that makes sense to me. With a daily planner, weekly/monthly/quarterly databases, a journal, areas of life, OKRs, action items, documents, resources hub, document organizer, and more theres no shortage of value in this template! Elegant. This can be rectified by using filters and sorts in the view but again, that is a personal preference. The survey found that 96% of those ages 18 to 29 own a smartphone compared with 61% of those 65 and older, a 35 percentage point difference. He holds a BSc in Sports Coaching from Brighton University and an MSc in Strength and Conditioning from Brighton University. Except, I dont trust myself. . Heres how to create a template button Mouse over nearby text (anywhere, doesnt matter as you can easily rearrange later,) and click on the + that appears on the left to add a new block. Other days, I may partition my daytime tasks and notes versus my nighttime tasks and notes. Notion vs. Evernote: Which app should you use? Every element you see on the page is like its own little Lego block, so you can easily reorder, duplicate or delete. Select Move to within the options menu and choose your archive page from the list. This was when I went through a phase of using my calendar as my combination to-do list and daily schedule. Pre-Populated Recurring Tasks | There are certain tasks that we do every week. HOW TO CREATE A DIGITAL PLANNER IN NOTION | DIGITAL PLANNING 101 // Notion is a super popular note-taking app that is loved by many, so I decided to finally . The video below shows the first version of how this work: If your interested in getting the UPDATED template go here. Also, if you are interested bullet journaling, but arent so into the hand-drawing aspect, then this weekly agenda template is perfect for you. I'd plan out my week in hourly increments from there. This is a view I have on my main dashboard which is filtered for events (a tag I have in my task database). And while most of the aesthetic planners are made for the block-style planners on Notion, this is one of the templates available for database planners that can make things even simpler for you. If its not, the system is making your life harder, not easier. While that may sound permanent, everything you delete in the app goes into the trash bin before you choose to get rid of it for good. It's nearly unmatched in its flexibility, customization, and aestheticsbut it's also severely lacking in task management features. This content has been archived. Both approaches are fine. I know there is a lot of money to be made with user data which is especially enticing to a small tech company like Notion, but come on man. Additionally, you can still plan out the weeks, months, and workdays ahead. The first and biggest shortcoming is that Notion doesn't have one central place that notifies you of all upcoming deadlines. Oftentimes Ive just outright lost things I had no choice but to call my dad and hope that hes better at organizing papers than I am. Here are the pros and cons of a block design type planner: - lacks a lot of useful database features, ## Daily/weekly planners based on a database. Thanks for the ideas. French President Emmanuel Macron's recent visit to China underscored the mutual estrangement of France and Germany. To help find your archived items quicker, try placing some headers within the page and organizing them accordingly. If running your system requires brain power, then its not the system for you. Notion is a great place to organize all of your personal and work-related tasks and projects, thanks to its easy customization and vast features. This is particularly beneficial for those large multi-stage projects that dont take one or two weeks to complete. In this system, every time I add a new project to my freelance project planner in Notion, Zapier sends that project to Todoist. While I'm pretty happy with my Notion checklist so far, I feel I should repeat: Notion isn't an intuitive task manager. Read moreabout our affiliate disclaimer. To kick things off, here is my Weekly Agenda template. 1. In the Archive, select Filter and add this rule: Where Checkbox is Checked. Each has its own advantages. How to create a recipe book in Notion (with template), Get productivity tips delivered straight to your inbox. All tasks with Done status disappear from the main board to keep you focused only on what you need to do next. Linked Journal Entries | I need to see everything in one place in order to budget my time and get everything done. Let us know in the comment section below. The best planning systems have many levels and layers to them. You can read more about my [Life OS](https://www.maray.ai/posts/life-operating-system-v2) in Notion and borrow ideas for planning the agenda in your own Life OS. In essence, you can manually arange the week in columns or use a database to store all your tasks that you can view in different ways. In this article, well take you through three options, but first, we'll discuss why archiving is important. So instead, the main view on my dashboard is a Board view grouped by date, with empty days hidden from view. Simply click that link and then click Duplicate in the upper-right corner to create your own copy and start customizing it to your own preferences. So instead, I simply added my habit checkboxes into my journal entry template. No biggie. To start, this type of planner is a pretty large table, so it wont fit on one page. 6. E-Letters filled with practical advice, inspiration & updates. For any way you like to organize or think about your tasks, create a page with that view in it. This allows you to create a customized weekly plan that works best for you and your team while aesthetics and functionality meet perfectly in the middle. If you know how to effectively use the Notion weekly planner template, you can create customized weekly plans for yourself and your team in a matter of minutes. So in order to encourage myself to write, I set up entries in my Journal database for each day of the upcoming week as part of my weekly planning on Monday morning. You can then experiment with different block arrangements using bullet points or numbered lists. Your email address will not be published. If you have a checklist that contains repeating items (like a weekly grocery trip or monthly invoice), you'll have to remember to roll the due date forward manually instead of checking it off as completed. This will hide all complete tasks from the list. By integrating Notion and Zapier, Zapier can automatically create a task in your Notion to-do list daily, weekly, or monthly. With a simple formula, we can create days of the week and group the tasks by those days. The Notion app can be used for more than a productivity tool. Then I'd check Google Calendar every Sunday night to see what needed to get done that week. Here are the pros and cons of a weekly planner grouped by weekdays: - the grouping feature needs more development. Look no further than this weekly planner Notion template! No matter which planning system you choose, this pack includes stylish minimalistic sheets ready to fill out with your schedule, prompts, intentions, and more. Goal Tracker. When she took her marketing and administration career online five years ago, she started exploring the best apps and software to keep herself and others organized. I just click on either of the template buttons, (shown in gray with the + symbol,) and the correct formatting appears for what I want to enter, be it a task, a reminder, or random note-to-self. Whenever I need to have a broader overview of my tasks, I quickly switch to the calendar view of the same database. Populate your to-do list based on the day of the week. It comes ready with all essential features which allow you to set and track your short and long-term objectives. This view is made for maitanence and customization. It doesnt use database, only Notion formatting capabilities. This is a list of the best Notion templates around the web, ones you can download and duplicate into your Notion workspace - and ones from creators who have mastered the art of Notion. You can rearrange the day order if your week starts on Sunday, or maybe you want to move the order around each day to see what is up today and tomorrow. To customize a block so that the words have a colour, and the block background has a colour, you first select the block colour, then highlight the word and select the text colour. You take 1-2 minutes reflecting on (1) A win from the week, (2) A learning from a failure you experienced, and (3) A memory . The survey also showed that 95% of those ages 30 to 49 reported owning a smartphone in 2021 and 83% of those 50 to 64 said the same. The sub-grouping database feature isolates a given week under a toggle. Keep in mind, this method may work better for someone who doesnt do a lot of archiving. This is another view in the database options. (More on that topic later in the post.). Having said that, you could combine the board and calendar view together. If you're concerned about accidentally deleting everything in your bin, Notion only allows you to delete one item at a time. Privacy Policy | Disclaimer, The Best Notion Planner & Schedule Templates (Daily, Weekly & Monthly). I wanted my weekly planner in Notion to have the most at-a-glance-friendly layout possible. This is the preferred option for the large majority of professionals as it can be really easy and straightforward to use while being able to squeeze in every last piece of information you or your team need to know before starting work. You can use block background colour, text colour, heading blocks and inline math to create personalized aesthetics. Each database view can be achieved with simple filters. And dont forget, sharing is caring. Its a pretty bare and simple planner, which allows for a lot of customization based on your needs. I purchase all products myself. This is a bit clunky, but it works for me. So, you can outline larger monthly goals and things you need to accomplish and break them down into smaller tasks that must be done throughout the days and weeks of the month. Readers like you help support MUO. so that any new subtasks are automatically categorized correctly and linked to the new freelance project. Ive just started using an arranged weekly agenda. One of the best parts of this tool is that it comes with tons of Notion templates. You scan through the highlights, things you were grateful for, and things you let go. It may no longer be relevant. If it helps, you can color-code your titles and the listed pages to find them even faster. Have I lost you, already? Those conditions will be: Task deadline is more than 1 month in the past. With this planner, you have everything available to you on the dashboard. Like, most stuff in there are finished tasks anyway so im okay just erasing everything but it feels kinda weird, plus I wanna sum up my week every sunday (you know like "and I would like to keep the sum-ups but idk where to keep them or what to do with all that. I was having the same issue with my habit tracking; I just wasnt making the effort to go into the dedicated Habit Tracker database and check off the habits I completed that day. Content Calendar. . Notion is an all-in-one workplace tool that can do wonders for your productivity. Here's a screenshot of the filters I used in a template (for this very article!) If that is the case then Notion could be your go-to app but a word of warning, be prepared for the endless tinkering. You can see there are tasks that are overdue and tasks planned out for the future. One of the main drawbacks of this method is items and pages will be difficult to find if you have multiple with the same name. Well email you 1-3 times per weekand never share your information. I can feel confident that I have everything in order and things wont sneak up on me. How To Plan Your Week With Notion + FREE Notion Weekly Planner Template, How To Get More Done Every Day || Increase Productivity. 6 creative ways to use Notion for your business. In this template, youll find a Pomodoro template, a time-blocking template, a Rule of Three template, and an Eat That Frog template which are all productive strategies that will help you make better use of your time! The weekly calendar is hardly usable on mobile - you need to open each day to see the tasks within, this you dont see the whole picture. For me, combining the weekend into one box works well because I dont tend to list many to-dos there, and I much prefer the symmetrical aesthetic of six boxes instead of seven. Going back to my freelance project planner, here's how I've used Zapier to automate my to-do list using both Todoist and Google Calendarbut you should use the app that's most familiar to you. You can be sure that my week looked a lot less chaotic when I was planning it, but I adjusted events' times and durations according to what really happened throughout the week. With the weekly and monthly views, youll even get a high-level overview of how youre doing both productivity and mood-wise in a calendar and board view. These are little things that help me stay on track, but they are not necessary. Of course, those with a true Force Archive will NOT be in this view. First, the current grouping in Notion makes the whole planner too wide to fit on the page. Minimize decision fatigue and let a great planning system set you off on the right path each day. A database can be viewed in lots of different way the table, list, calendar, gallery, timeline and board view. Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. Honestly, Ive love to explain it all to you here, but if I did that, this blog post would be as long as Harry Potter. So why wait? When Notion's API opened up, so did the possibilities of what you could do with the app. For example, you can have a Notion database filled with different Excel sheets and documents that relate to a larger plan. Similarly, I've had Zapier send every new database item in my freelance project planner straight to my Google Calendar. The 40 Best Notion Templates for Students, The 10 Best Study Websites & Virtual Spaces, 20+ Aesthetic & Minimal iOS App Icon Packs, document.write( new Date().getUTCFullYear() ); Gridfiti Inc. All rights reserved. Everyday, I see these links and I am conveniently reminded to write. The Ultimate Habit Tracker. And thats all there is to the overall structure. And to save time, I've created templates in my project planner. Simply click that link and then click Duplicate in the upper-right corner to create your own copy and start customizing it to your own preferences. This will hold everything you want to keep for later, no matter the topic. It is just something you look forward to doing that day and will 100% make time for. . An optimal monthly planning system tracks your events, projects, recurring tasks, and reminders. Disclaimer: The weekly planners shown are my real planners. xx Starting a blog takes a lot more work then I thought. For that reason, you might only use Notion to organize all of your higher-level documents and data. Im starting off this series with how you can build a weekly agenda in Notion.
